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Privacy and data protection

Privacy and data protection

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What this policy covers

SAPEA is committed to managing your personal data respectfully and responsibly, in accordance with national and European law and good practice. We undertake to do this when you visit our website, attend our events, communicate with us, or work with us.

This policy explains how we collect, manage and use the personal information you provide to us, whether online, via phone or in person, email, in writing or any other correspondence.

You can also read our full data management plan, which contains more information about these topics.

Who we are

SAPEA (Science Advice for Policy by European Academies) brings together outstanding expertise in engineering, humanities, medicine, natural and social sciences from over 100 academies, young academies and learned societies across Europe.

SAPEA is part of the European Commission’s Scientific Advice Mechanism. Together with the Group of Chief Scientific Advisors, we provide independent scientific advice to European Commissioners to support their decision-making. We also work to strengthen connections between Europe’s academies and Academy Networks, and to stimulate debate in Europe about the role of evidence in policy-making.

SAPEA is funded by grant 101070776 from the European Union’s Horizon Europe programme.

There are many organisations and other partners that are connected to us, including our five Member Networks (Academia Europaea, ALLEA, EASAC, Euro-CASE, FEAM) and the academies that make up those networks, as well as the institutions of the European Union. However, this policy only covers personal information collected by SAPEA itself. Other organisations and institutions have their own policies.

What personal data we collect

We may collect personal information about you when you engage with us for a number of reasons, including when you:

  • visit our website
  • download our app
  • ask us for information about our work
  • interact with us on social media
  • attend an event we organise, co-organise or are connected with
  • participate in a meeting we organise, co-organise or are connected with
  • buy a product or service from us
  • collaborate with us on a project

or at any other time when you provide us with personal information that we may use to enable us to provide a service to you, enable us to perform our activities, or enhance your experience with us.

This can include information such as your name, postal address, email address, phone number, age, bank details and credit/debit card details. In addition to your personal data, we may also ask for your preferences so that we can send you information that is tailored to your interests, or ensure that we provide the right service to you.

On occasion, we may receive information about you from third parties, for example if we receive a personal recommendation that you may be interested in our work, or if you are involved with an activity carried out jointly by us and by an academy or Academy Network that is connected with us.

We do not collect ‘sensitive’ personal data from you unless there is a clear reason for doing so, such as where we need this information to ensure that we provide appropriate facilities or support. Examples of sensitive personal data we may hold would be health or disability information, to ensure that an event you attend is properly accessible.

Website users

We may gather information about you from your use of our website, such as which pages are most visited and which events or facilities are of most interest. We will use this information to improve our website and to ensure we provide the best services for our users. Wherever possible we use aggregated or anonymous information which does not identify individual visitors to our website. By submitting your details, you enable us (and where applicable any suppliers we use) to provide you with the goods, services, information, activities or online content you select and any other related services we may provide.

Our website uses cookies to help it work well and to record information about how people are using it. Cookies are individual to you but they do not store personal information such as your name or address, and they are stored on your device, not on our servers. For more information about how cookies work, what information they store and the European laws that govern their use, please visit

Data governance

We have a detailed data management plan which describes the data we gather throughout our work and how we manage that data.

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